21st Nov 2022

Join us – Conference and Event Organiser

We have an exciting new opportunity for a full-time Conference and Event Organiser to join Wellcome Connecting Science as part of the Hinxton Hall Conference Centre team.

Grade 3

Salary: £30,500 – £33,500

Full-time, permanent contract

Closing date: Wednesday 7 December. Please note applications will be considered on an ongoing basis and the role will close when a successful appointment has been made.

 

Hinxton Hall Conference Centre is part of Wellcome Connecting Science, supporting our core programme goals around learning, training, and engagement with genomics. You will be part of a small and effective Events Team in the Conference Centre, responsible for managing an end-to-end experience for a variety of event bookers, from members of our own programme, to Wellcome Genome Campus colleagues, and fully external organisations.

You will manage all communication from initial enquiries to event delivery, ensuring that event details are gathered and shared with relevant team and contractor colleagues, and all services delivered to the expected standard. You will also ensure that post-event feedback is shared with the team and actioned where appropriate.

You will take a structured approach to using relevant systems, tools and databases to capture event information, and manage changes and related actions such as invoicing, across multiple events.

You will use your experience as an events professional to identify areas where the Conference Centre could ‘add value’ to events with additional services (such as hybrid or event management options) and adopt a flexible approach to managing different event booker and delegate requests and requirements.

As part of an enthusiastic team you will work closely with colleagues to fully understand our programme and specifically the Conference Centre offer. You will have opportunities to contribute to broader activities such as marketing, as well as being part of the Wellcome Connecting Science programme.

 

Knowledge, skills and experience:

  • Educated to degree level in relevant subject, or equivalent event organising experience
  • Demonstrable experience of scientific administration or working with academic researchers or commercial organisations organising workshops, conferences, or other events
  • Excellent communication, written and oral; networking and negotiation skills
  • Ability to develop good working relationships with people from a variety of backgrounds
  • Methodical and well-organised approach to work
  • Highly organised in administrative functions, with close attention to detail and accuracy
  • Multi-tasking skills
  • Self-motivated and responsible
  • Excellent time management skills and ability to meet agreed deadlines
  • Must be able to work as part of a team within a defined organisational structure
  • Must be able to work flexible hours using a hybrid working approach
  • Good knowledge of MS Office applications (especially Excel and Word)
  • Knowledge and experience of Kinetics is desirable
  • Knowledge and previous experience working on Engage, or a similar event management system, is desirable.

 

About the team:

Hinxton Hall Conference Centre boasts world-class event and meeting spaces designed for knowledge sharing in the scientific research community. It combines stunning contemporary architecture with the Grade II* listed Hinxton Hall, offering flexible meeting rooms for up to 300 people, as well as accommodation and catering, all set in the tranquil grounds of the Wellcome Genome Campus. Hinxton Hall Conference Centre is part of Wellcome Connecting Science. We connect researchers, health professionals and the wider public, creating opportunities and spaces for learning, training and engagement with genomics. The Conference Centre supports Connecting Science’s mission by providing the venue for our in-person learning and training activities, as well as being available for corporate hire by external bookers. Find out more hinxtonhall.org

 

Other information:

Please include a CV and a cover letter outlining your suitability for the role with your application.

Please visit the Wellcome Sanger Institute recruitment page to apply for this role.

Closing date for applications: 7th December

Applications will be considered on an ongoing basis and the role will close when a successful appointment has been made.

 

About Connecting Science:

Wellcome Connecting Science’s mission is to enable everyone to explore genomic science and its impact on research, health and society. Drawing on the ground-breaking research taking place on the Wellcome Genome Campus, Connecting Science inspires new thinking, sparks conversation, supports learning, and measures and understands global attitudes and perspectives. We connect researchers, health professionals and the wider public, creating opportunities and spaces to explore genomic science and its relationship with people, and the world around us. Find out more wellcomeconnectingscience.org

 

Working at Wellcome Sanger Institute

Our flexible-hybrid working environment means you can focus on being productive and part of the team while enjoying the benefits of working remotely and from the Genome Campus when you are in the office.

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That’s why we’re committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.